Cheque Format Configuration

OBJECTIVE

The Cheque Format Configuration option is used to configure the various position settings for printing cheques from the system.

The cheque configuration applies to all companies.

PREREQUISITEs

The format of cheques to suppliers, employees and bank deposits must be specified in Bank Accounts.

Steps

maestro* > Maintenance > General Maintenance > Processing > Cheque Format Configuration

Configure a cheque

Enter the required information:

Field

Description

Code

Cheque format code.

Description*

Description of the cheque format.

Measurement

Available values:

0 – Line/Column

Specified position in terms of rows and columns.

NOTE: You must use 6 lines per inch (vertically) and 10 characters per inch (horizontally). The measurement in inches must be taken from the top of the cheque form.

1 – Inch

Graphic unit of measure.

NOTE: This unit allows you to select a font and size for each field. It also makes it possible to print fields in more specific positions.

Enter the required information in the Details tab:

General section:

Field

Description

Cheque format

Available values:

Former

Uses the old cheque format.

2006 Reform

By default, uses the 2006 reform standards for Canadian cheques.

Special format

Used to define the format used by Form Plus software.

NOTE: The system sends the information to the software and Form Plus prints it using its form. Entering FORMPLUS2 in the field specifies the FormPlus format for attached cheques.

Do a Page Break

Tells the system to include a page break after each cheque if the box is checked.

Printing Order

1 Stub per page

Used with a laser printer; prints the cheque followed by a long stub.

2 Stubs per page

Used with a laser printer; prints the cheque followed by two stubs.

Stub-Stub-Cheque

Used with a laser printer; prints two stubs followed by the cheque.

Stub-Cheque-Stub

Used with a laser printer; prints a stub, followed by the cheque and another stub.

Cheque-Stub
Used with a dot-matrix printer; prints the cheque followed by a stub.

Stub-Cheque

Used with a dot-matrix printer; prints the stub, followed by the cheque.

Date format

YYYYMMDD

Year, month, day.

DDMMYYYY

Day, month, year.

MMDDYYYY

Month, day, year.

Separator format

Separator used for the date format.

The choices are: Dot, Dash and None.

Direct deposit

Used to select the print order of the cheque and its stub for direct deposits.

NOTE: Does not apply if the Unit of Measure is set to 1- Inch.

If you use a cheque format that is measured in inches and the direct deposit must be in a different format, you must configure a new cheque format and link it to the bank account in the Deposit Format field.

If a direct deposit with a stub, envelope or page format is specified in Configuration - Payroll, you must create a new cheque format without specifying a row/column value in the cheque portion.

Number of copies

Determines the number of copies to be printed.

Cheque Portion section:

Line: Determines the position of information vertically. The measurement is calculated based on 6 lines per inch.

Column: Determines the position of information horizontally. The measurement is calculated based on 10 characters per inch.

Specific font: Font used for printing. You can only specify a font if the unit of measure is 1 – Inch.

Field

Description

Payee Name

Name of the recipient of the cheque.

To the order of

Name and address of the cheque recipient.

NOTE: If the To the order of field is used, the system displays the last name on one line, the address on another line, and the city and postal code on another line.

Amount

Cheque amount.

Date

Date of the cheque.

Number

Cheque number.

Company

Name of the issuing company.

NOTE: If the Company field is used, the system displays the last name on one line, the address on another line, and the city and postal code on another line.

Address

Address of the issuing company.

Bank

Bank of the issuing company.

NOTE: If the Bank field is used, the system displays the last name on one line, the address on another line, and the city and postal code on another line.

Payee Code

Code for the supplier or employee linked to the Individual field.

Amount in Letters

Written out amount.

Amount format

Format of the amount printed on the cheque if the cheque setting is "without form". Available values: Letters, Amount or Number.

To print the cheque amount on a form, refer to the appendix for the variables to be used based on the different formats available.

For example, for an amount of $6,002.37.

**********SIX THOUSAND AND TWO 37/100.

NOTE: If the Letter format is selected and the amount of the cheque is toolong, the system displays in the number format.

***************** 6002 37/100.

**** SIX ZERO ZERO TWO 37/100.

Amount Length

Used to limit the length of the amount printed on the cheque.

NOTE: By default, the system reserves 80 characters for the length of the amount if the unit of measure is 0 - Row/Column.

NOTE: In a 1 - Inch unit, a length in inches that determines the length of the amount to be specified.

Height*

Determines the number of lines available for the cheque in units 0 - Row/Column.

NOTE: The maximum is 21 lines for dot matrix printers, 19 lines for laser printers and 80 characters for the columns.

Specifies the height that identifies the cheque portion in 1 – Inch mode.

Row height

Specifies the line height that is used for spacing between each line on the cheque.

Default font*

Font used in mode 1 - Inch to print the cheque.

NOTE: The default system font complies with established standards. However, you can modify this.

Date spacing

Lets you determine the spacing between characters in the date to respect the printing of the date in each of the areas specified on the cheque.

Form

Used to define a cheque format when the printing and creation of cheque forms are used in Viewer 2.

Direct Payment form

Used to define the print form for direct payments to suppliers.

$ Sign

Available values:

Left

Positions the symbol to the left of the amount.

Right

Positions the symbol to the right of the amount.

None

No symbols are printed.

Width*

Delimits the width of the cheque in inches.

NOTE: The default value is 8 inches.

Stub Portion section:

Field

Description

Date

Date of the cheque.

Cheque Number

Cheque number.

Company Name

Company name issuing company.

Payee Name

Name of the recipient of the cheque.

Payee Code

Code for the supplier or employee linked to the Individual field on the Cheque portion.

Stub Height*

Used to determine the length of the stub in inches to restrict the space used for printing the stub.

NOTE: The length of the stub is usually 3.5 inches.

LPI

Determines the number of lines per inch for printing the stub if the unit of measure is 0 - Row/Column.

Horizontal Offset

Used to enter the number of characters to be moved from left to right to move the cheque from left to right.

Spaces Reserved at Top

Used to determine the number of lines to be reserved at the beginning of the stub to prevent the system from printing information on these lines.

Spaces Reserved at Bottom

Used to determine the number of lines to be reserved at the end of the stub to prevent the system from printing information on these lines.

Row Height*

Used to specify the height of the line used for spacing between each line on the stub.

Number of Printed Lines

Determines the number of lines that can be printed on the stub if the unit of measure used is 0 - Row/Column.

Default Header font*

Identifies the font used by default in the header of the stub if the unit of measure is 1 - Inch.

Detail Font

Identifies the font used to print the stub if the unit of measure is 1 - Inch.

NOTE: If a personality format is used, we suggest using the Courier New 10 font.

Payable Stub Form

Used to define a format for cheque stubs when the printing and creation of cheque forms are used in Viewer 2 (when purchasing the Print Cheques by Form module).

Individual Stub Form

Used to define a format for cheque stubs when the printing and creation of cheque forms are used in Viewer 2.

Field	Description
Date	Date of the cheque.
Cheque Number	Cheque number.
Company Name	Company name issuing company.
Payee Name	Name of the recipient of the cheque.
Payee Code	Code for the supplier or employee linked to the Individual field on the Cheque portion.
Stub Height*	Used to determine the length of the stub in inches to restrict the space used for printing the stub. NOTE: The length of the stub is usually 3.5 inches.
LPI	Determines the number of lines per inch for printing the stub if the unit of measure is 0 - Row/Column.
Horizontal Offset	Used to enter the number of characters to be moved from left to right to move the cheque from left to right.
Spaces Reserved at Top	Used to determine the number of lines to be reserved at the beginning of the stub to prevent the system from printing information on these lines.
Spaces Reserved at Bottom	Used to determine the number of lines to be reserved at the end of the stub to prevent the system from printing information on these lines.
Row Height*	Used to specify the height of the line used for spacing between each line on the stub.
Number of Printed Lines	Determines the number of lines that can be printed on the stub if the unit of measure used is 0 - Row/Column.
Default Header font*	Identifies the font used by default in the header of the stub if the unit of measure is 1 - Inch.
Detail Font	Identifies the font used to print the stub if the unit of measure is 1 - Inch. NOTE: If a personality format is used, we suggest using the Courier New 10 font.
Payable Stub Form	Used to define a format for cheque stubs when the printing and creation of cheque forms are used in Viewer 2 (when purchasing the Print Cheques by Form module).
Individual Stub Form	Used to define a format for cheque stubs when the printing and creation of cheque forms are used in Viewer 2.

Enter the required information in the Pay Cheque tab:

You can define a specific cheque format for payroll. The Viewer 1 format is reserved for dot matrix printers and the Viewer 2 formats are reserved for use with laser printers.

Click Save.

APPENDIX

Variables to be used on cheque forms to print the amount in different formats

These variables apply to payables and payroll cheque forms.

Variables to be used on the form	Format of the amount printed on the cheque
CHEQUEAMT	Prints the amount of the cheque without a thousand separator. Asterisks are printed between the dollar symbol and the amount of the cheque. Example: $****11502.50
CHQAMTFORMATEDCOMMA	Prints the amount of the cheque with a comma as the thousand separator. Asterisks are printed between the dollar symbol and the amount of the cheque. Example: $****11,502.50
AMTLETTERCHQ	Prints the amount of the cheque in words. Example: ELEVEN THOUSAND FIVE HUNDRED AND TWO 50/100
AMTNUMBERCHQ	Prints the amount of the cheque by writing out each digit in words. Example: ONE ONE FIVE ZERO TWO 50/100
AMTAMOUNTCHQ	Prints the amount of the cheque in the same way as the MNTCHEQUE variable, plus the cents. Example: ****** $**11502.50 50/100
CHQAMTNOTFORMATED	Prints the amount of the cheque without formatting or spaces. Example: 11502.5

Last modification: September 20, 2024